Summary

Synopsis

Do you truly benefit from the many meetings you attend? Discover tips on effectively scheduling, chairing, and participating in meetings. From invitations to minutes, make sure you have the right tools at your next meeting to leave filled with a sense of accomplishment!

Objectives

• Begin and end meetings on time
• Prepare succinct agendas and concise minutes
• Plan and organize meetings more effectively
• Optimize participation and better accomplish meeting goals

Outline

• Introduction
• Overview
• Objectives
• Four Types of Meetings
• Introduction
• Strategic Meetings
• Briefings
• Informational Work Meetings
• Task Team Meetings
• Checkpoint I
• Planning and Scheduling
• Prepare Well
• Who and How Many People Should Attend?
• Timing
• Choosing a Location
• Materials Needed for Successful Meetings
• Sitting for Success
• Handouts
• Checkpoint II
• Preparing Minutes and an Agenda
• Succinct Documentation
• Preparation and Distribution of the Agenda
• Preparation and Distribution of the Minutes
• Checkpoint III
• Rules for Effective Meetings
• Cooperate
• Minimizing Annoyances and Maximizing Productivity
• Basic Courtesies
• Optimizing Participation
• Non-Verbal Language
• Final Checkpoint